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Corporate Bylaws & Minutes

Home / Supplies / Corporate Bylaws & Minutes

Step 1 of 14 - Corporation Details

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  • Corporation Details

  • Accepted file types: jpg, gif, png, pdf, Max. file size: 128 MB.
  • Accepted file types: jpg, gif, png, pdf, Max. file size: 128 MB.
  • Accepted file types: jpg, gif, png, pdf, Max. file size: 128 MB.
  • Max. file size: 128 MB.
  • Important Note: Ontario company key should look like this: Check Sample. Uploading a wrong document may cause delay and additional costs. If you do not have the company key document, choose the retrieval option.

  • Important Note: BC Company Password should look like this: Check Sample. Uploading a wrong document may cause delay and additional costs. If you do not have the company Password document, choose the retrieval option.

  • Important Note: Quebec ClicSÉQUR Code should look like this: Check Sample. Uploading a wrong document may cause delay and additional costs. If you do not have the ClicSÉQUR Code document, choose the retrieval option.

  • Important Note: Corporation Key should look like this: Check Sample. Uploading a wrong document may cause delay and additional costs. If you do not have the Corporation key document, choose the retrieval option.

  • Order number can be found in the subject line of the order confirmation email that was sent to your email by IncorpMaster Canada. If unknown, leave it blank.
  • Hidden

  • Accepted file types: jpg, gif, png, pdf, Max. file size: 128 MB.
  • Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
  • Hidden

  • Accepted file types: jpg, gif, png, pdf, Max. file size: 128 MB.
  • Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
  • Help Section

  • What is Order Number
    Order number can be found in the subject line of the order confirmation email that was sent to your email by IncorpMaster Canada.
  • What is Company Key?
    As of October 19, 2021, Service Ontario issued the notice that every Ontario corporation MUST obtain a company key to access the corporation. This implies, without corporation key, you won't be able to do any change nor any filing on your corporation. Sample of Company Key
  • Sample of Company Key
  • Sample of Company Password
  • Sample of ClicSÉQUR Code
  • Sample of Corporation Key
  • Corporate Bylaws

  • Why Bylaws & Minutes Required? As per Canada Business Corporations Act (CBCA), a corporation must set up its rules, rights, regulations, policies in its bylaws ensuring no clause conflicts the Provincial Corporations Act or Canada Business Corporations Act (CBCA).
  • Standard Bylaws & Minutes
    ✔Definitions and Interpretations ✔Adding Officers (CEO, President) ✔Adding Shareholders
    ✔Share Distribution (who owns what percentage) ✔Director's Resolutions ✔Central Securities Register
    ✔Borrowing Powers ✔Share Classes ✔Share Transfer Rules
  • Custom Bylaws & Minutes
    ✔Definitions and Interpretations ✔Adding Officers (CEO, President) ✔Adding Shareholders
    ✔Share termination: complex structure ✔Director's Rights & Responsibilities ✔Shareholder's Rights & Duties
    ✔Borrowing: shareholders’ approval required/not required ✔Share class: up to 5 classes ✔Share transfer: not eligible/to corporation/to public
  • Articles of Incorporation

  • Basic Articles: Used when corporation is owned by a single owner. It allows to issue unlimited common shares and:
    • Does not offer preferred shares,
    • Does not specify any class (such as class A or class B)
    • Does not specify voting rights of shareholders (such as voting or non-voting).
    • If you want to specify any of these, please choose standard/custom Articles.
    Standard Articles: Allows to issue class A common voting and class B common non-voting share. Most people choose standard articles.
    Custom Articles: Allows to make a custom share classes of your own (with/without preferred shares).
  • Custom Shares & Provisions

  • The classes and any maximum number of shares that the corporation is authorized to issue:
  • Rights, privileges, restrictions and conditions (if any) attaching to each class of shares and directors' authority with respect to any class of shares which may be issued in series. If there is only one class of shares, enter "Not Applicable"
  • The issue, transfer or ownership of shares is/is not restricted and the restrictions (if any) are as follows. If none, enter "None"
  • Restrictions, if any, on business the corporation may carry on or on powers the corporation may exercise. If none, enter "None"
  • Other provisions, if any. Enter other provisions, or if no other provisions enter “None”
  • Help Section

  • Is this articles changeable?
    The Articles of Incorporation is registered with government during the corporation registration. After the business is incorporated, the articles could be changed with proper filing (Articles of Amendment) and fees.
  • How to customize the share classes?
    The "Standard Articles of Incorporation" allows to issue class A common voting share and class B common non-voting shares. If you want to customize common/preferred/voting/non-voting/custom share class names etc., you may choose "Custom " option. The custom share structure option will be displayed in next steps.
  • Share Price (Basic Share Structure)

  • Share Price (Standard Share Structure)

  • Help Section

  • What price to put for shares?
    This is just initial set up. It's changeable later when company becomes big. Most people use $1 as initial price.
  • What is class B shares?
    These are weaker than class A. Most people don't issue it in the beginning. Some people issue in case they are selling some of their shares to others.
  • Share Structure

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    First Share Class

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    2nd Share Class

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    3rd Share Class

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    4th Share Class

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    5th Share Class

  • Shareholder(s) Details

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    First Shareholder

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    2nd Shareholder

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    3rd Shareholder

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    4th Shareholder

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    5th Shareholder

  • Director(s) Details

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    First Director

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    2nd Director

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    3rd Director

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    4th Director

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    5th Director

  • Officer(s) Details

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    First Officer

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    2nd Officer

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    3rd Officer

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    4th Officer

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    5th Officer

  • Relevant Legal Documents

  • Help Section

  • What is Securities Register?
    All companies are required to have a securities register. If your company does not have one, you will need to create one. Please consult section 111 of the Business Corporations Act for the requirements.
  • How Shareholder Agreement is made?
    Our legal team will prepare this agreement and will contact for further information.
  • Services Supplies



  • Help Section

  • What is Share Certificate?
    Share certificates are legal and official proof of ownership of a corporation. Bank may ask to show it to open a bank account. Most people choose 5 share certificates to save costs; some choose 10 or 20. It includes blank certificates in case you want to add spouse, child or friend as shareholder in future. Click here to see more pictures of Share Certificate.
  • Do I need a seal?
    The company seal, is a tool used to stamp or emboss your company's important documents in order to show the document is certified by, and agreed upon by, the Board of Directors of the company. Commonly used for:
    1. employment and vendor contracts
    2. minutes from Board of Directors meetings
    3. leases
    4. To be granted for bank loans or mortgages
    5. any contracts or agreements
    Click here to see more pictures of Corporate Seal.
  • How supplies will be shipped?
    Supplies (physical Minute Book, Share Certificate, Corporate Seal) will be shipped by Canada Post (expedited) and you will receive a tracking number in your email. Please note, this address is for shipping of supplies only. Government documents always go to corporation's address.
  • Corporate Supplies: Included?
  • All Binder Samples
  • Annual Services

  • As a newly incorporated business, if you do not have your own lawyer and accountant, you may take advantage of our legal team and accountants.

  • Every corporation must file annual corporate return (not tax return) with Service Ontario. You have option to file it yourself or obtain this service with us.

  • Help Section

  • Why do I need Annual Return?
    The Annual Return of Corporation must be filed for every Canadian corporation every year to keep the corporation active. This is filling to keep the corporation’s records up to date.
  • Any benefit of doing in package?
    Yes, the expense is tax creditable. When you incorporate a company, the expenses are called business development expenses which are tax creditable. Any spending you do after incorporation is considered as operating expenses which are not tax creditable.
  • What is domain name?
    We recommended to reserve a domain name in your business name. If your domain name is taken by any domain reserving company or a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)
  • What is Business Email Address?
    An Business Email Address is the one that has your business name in it, and will be used for business communications that is based on your custom domain. (example: CustomName@companyname.com)
  • What is comprehensive support?
    It includes legal, accounting and corporation update services. Every new corporation receives notices from CRA, federal & provincial government, competitor business etc. As a small company, you may take advantage of legal and accounting supports from our lawyers and chartered accountants in regards to operation of your corporation, dividends, payroll services, annual return, income splitting between household members etc.
  • Phone Support vs Complete Maintenance
  • Service Speed

  • Help Section

  • How fast can I get Minute Book?
    If you choose Urgent, you will get Minute Book and Corporate Bylaws in next one business hour.
  • Details on the shipping options
    Canada Post offers the following options for shipping an item within Canada:

    • Xpresspost Certified: is a service for sending documents that captures the recipient's signature upon delivery of the item. This service is ideal for sending important notices as well as legal and court documents.

    • Expedited: is fast, cost-effective ground shipping within Canada. All items can be tracked and have on-time guarantees.

    • Regular Parcel: is a cost-effective ground delivery service available to customers.

  • Fees Summary

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  • Final Check: Please Review Carefully

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